General Affairs Division

General Affairs Division Responsibilities

1. Campus Environment and Facilities Management

   • Maintain the cleanliness and safety of the campus environment, ensuring a comfortable space for students and staff.
   • Regularly inspect school facilities (such as classrooms, sports fields, libraries, etc.) for necessary repairs or improvements.
   • Manage the operation of the school’s water, electricity, fire safety, and other safety equipment.

2. Procurement and Management of Supplies

   • Procure and supply teaching equipment, office supplies, cleaning supplies, etc.
   • Manage school inventory to ensure sufficient supplies and avoid waste.
   • Liaise with suppliers to ensure the quality and reasonable pricing of items.

3. Financial Management

   • Assist the school in budget preparation and execution, ensuring effective use of funds.
   • Manage the school’s daily financial transactions, including tuition fees and other fees.
   • Coordinate with external financial units, such as the education bureau’s finance department.

4. Coordination of School Activities and Major Projects

   • Assist in the preparation of materials and venue arrangements for major school events, such as sports meets and graduation ceremonies.
   • Manage the coordination and supervision of school projects, such as classroom renovations and playground reconstruction.

5. Safety Maintenance

   • Ensure the implementation of safety measures inside and outside the school, such as security systems and access control.
   • Monitor the school’s emergency facilities, such as first aid kits and fire extinguishers, and regularly check their effectiveness.
   • Collaborate with the school’s safety units to ensure effective campus safety measures.

6. Management of School Building and Equipment Rentals

   • Handle applications for the rental of school buildings, venues, and equipment, and be responsible for arrangements and management.
   • Ensure that all borrowed items and venues are intact after use and promptly recover and organize them.

7. Document and Archive Management

   • Handle the receipt, dispatch, and filing of school-related documents.
   • Manage school property records and inventory movement records, conducting inventory checks and verifications.

8. Other Temporary Assigned Tasks

   • Assist the principal and other administrative departments in completing temporarily assigned tasks.